Meeting Minutes Take 2 Hours to Write and Distribute
PMs spend 2-3 hours after weekly project meetings writing minutes, identifying action items, assigning responsibility, and distributing. Handwritten notes are incomplete and illegible. Action items get lost, causing rework and delays. Subcontractors dispute what was decided. Meeting documentation becomes evidence in claims.
From Meeting to Distributed Minutes in 10 Minutes
Meeting recording system that transcribes construction meetings, identifies decisions and action items, assigns tasks to attendees, generates formatted minutes, and emails to distribution list with task tracking--turning 2 hours of manual work into 10-minute review.
Record meeting audio from phone or laptop (no stenographer needed)
AI transcribes with construction vocabulary and speaker identification
Extracts decisions, action items, and who committed to what
Generates meeting minutes in standard format with numbered action items
Creates tasks in project management system (Procore, Buildertrend)
Emails minutes with action item assignments and due dates
From Discussion to Action Items
Record Meeting
PM starts recording on phone/laptop. System captures audio and identifies speakers by voice.
AI Transcription
Whisper transcribes with construction terms. GPT-4 identifies decisions and action items from discussion.
Extract Tasks
AI assigns action items to attendees based on who committed. Sets due dates from discussion context.
Distribute Minutes
PM reviews AI-generated minutes, exports PDF, emails to attendees. Tasks sync to PM software.
Key Features
Speaker Identification
AI identifies speakers by voice after one-time training. Minutes show "Owner said..." vs. "GC said..."
Decision Extraction
Flags binding decisions vs. general discussion. "Owner approved change to steel vs. wood framing."
Action Item Assignment
AI catches commitments: "Electrical contractor will submit panel schedule by Friday." Creates assigned task.
Search Across Meetings
Vector search across all meeting transcripts. Find when owner approved specific change 6 months ago.
Meeting Documentation Stack
Who Benefits?
General Contractors
Document every decision and commitment. Reduce disputes with searchable meeting archive.
Construction Managers
Track action items across 10+ projects. Ensure subcontractor commitments don't slip through cracks.
Owners
Hold GC accountable with documented decisions and commitments. Prove who agreed to what and when.