Manual Invoice Entry Wastes 10+ Hours Weekly
Accountants spend 10-15 hours weekly manually entering invoice data into accounting systems. Invoices arrive in PDFs, emails, photos, and scanned images--each with different layouts. Data entry errors cause payment mistakes and reconciliation headaches. Outsourcing to bookkeepers costs $500-1,500/month, and delays still occur. Growing businesses cannot scale without hiring more AP staff.
From Invoice Chaos to QuickBooks in Seconds
Claude Vision-powered invoice processor that reads invoices in any format, extracts vendor name, invoice number, date, line items, quantities, prices, tax, and totals with 98% accuracy--then syncs directly to QuickBooks, Xero, or NetSuite. Handles 1,000 invoices/month without human intervention.
Upload invoices via email forward, Dropbox, or manual upload
Handles PDFs, images, scanned documents, and screenshots
Extracts all fields: vendor, invoice #, date, PO #, line items, tax, total
Matches vendors to existing records or creates new entries
Auto-categorizes expenses using chart of accounts
One-click sync to QuickBooks, Xero, NetSuite, or Sage
Inbox to Books in 4 Steps
Receive Invoice
Forward invoice emails to processing@[yourcompany].ai or upload to dashboard. System queues for processing.
AI Extraction
Claude Vision reads invoice layout, handles tables and multi-page docs. Extracts structured data with 98% accuracy.
Match & Categorize
System matches vendor to existing records, assigns GL codes based on learned patterns, flags duplicates.
Sync to Accounting
One-click to create bill in QuickBooks/Xero. Human reviews and approves before payment.
Key Features
Format Agnostic
Handles restaurant receipts, utility bills, SaaS invoices, contractor bills--any layout, any industry.
Duplicate Detection
AI catches duplicate invoice numbers and amounts. Prevents accidental double-payment.
PO Matching
Matches invoices to purchase orders. Flags variances in price or quantity for approval.
Learning System
AI learns your expense categorization patterns. Gets smarter with every invoice processed.
Invoice Processing Stack
Who Benefits?
Small Businesses
Process 100+ invoices/month without hiring AP staff. Reduce data entry from 10 hours to 30 minutes weekly.
Property Management
Handle maintenance invoices from dozens of vendors across multiple properties. Auto-allocate to units.
Construction Firms
Process subcontractor invoices and material bills. Match to job costs and contracts automatically.