Owners Reject 40% of Change Orders as Unjustified
Contractors spend 4-8 hours preparing each change order: finding email trails, calculating costs, writing justification narratives. Owners reject 40% for lack of documentation or weak justification. Change order disputes delay payments and damage relationships. Small changes go unbilled because paperwork is not worth the effort.
Bulletproof Change Orders in 30 Minutes
RAG-powered change order system that searches project emails and documents, identifies when owner/architect requested the change, extracts original scope from contract, calculates cost delta with labor and material pricing, and generates change order with timeline of events and supporting documentation--turning 6 hours into 30 minutes.
Connects to project email and uploads RFIs, submittals, meeting minutes
AI identifies scope change triggers: owner requests, design errors, unforeseen conditions
Extracts email chain showing who requested change and when
Compares changed work to original contract scope and specifications
Calculates cost impact: labor, materials, equipment, schedule impact
Generates change order with justification narrative and attached evidence
From Scope Change to Approved CO
Identify Change
When scope change occurs, PM opens tool and describes what changed from original plans.
AI Evidence Search
System searches project emails, RFIs, meeting notes for change requests and approvals.
Cost Calculation
AI calculates labor hours, material costs, equipment rental, and schedule impact vs. original scope.
Generate CO
Exports change order form with narrative justification, timeline, cost breakdown, and email evidence.
Key Features
Email Chain Extraction
Finds email thread where owner/architect requested the change. Proves it wasn't contractor error.
Contract Comparison
Compares new work to original contract documents. Shows exactly what changed and what's additional.
Schedule Impact Analysis
Calculates critical path delay from change. Quantifies extended general conditions costs.
Approval Tracking
Tracks change order from submission to owner approval. Sends reminders for pending COs.
Change Order Stack
Who Benefits?
General Contractors
Increase change order approval rate from 60% to 95%. Recover full costs on scope changes.
Specialty Contractors
Bill for small changes that previously went unbilled. Improve profitability on every project.
Construction Lawyers
Help contractor clients build defensible change order claims for litigation or mediation.